how to arrange a business trip？

Arrange accommodations for at least the first night of your trip.

至少安排好旅行中第一个晚上的住宿。

We propose these initial thoughts to you in the hope that we may arrange a meeting to discuss the details with you during our upcoming trip to Los Angeles next week.

我们向贵方提出这一初步设想，是希望下周我们去洛杉矶访问期间能安排一次会谈，以进一步讨论此事。